Administrative Coordinator Energy Sovereignty

● Collaborate with the Energy Director to support the Renewable Energy Program through strategic planning, implementation, and community partnership development.
● Lead planning and facilitation of community engagement sessions to gather qualitative input, increase energy literacy, and co-design projects for the Molokai Community Energy Resilience Action Plan (CERAP).
● Coordinate and co-facilitate in-person and virtual Molokai Clean Energy Hui (MCEH) meetings, focus groups, workshops, and events with community stakeholders and partner organizations.
○ Execute and manage meetings, including invitations, zoom meeting preparations and coordination.
○ Utilize Google documents for note-taking, formatting, summaries, action items and distribute as needed.
○ Manage action items follow-ups and project tracking.
○ Attend, participate, and note-take for pertinent meetings with staff, consultants, the community, etc.
● Uphold Hui protocols by coordinating transparent communication and documentation of MCEH meetings, decisions, and actions.
● Support the growth of Hui membership and leadership development through documentation and internal coordination structures.
● Support grant writing, submission, reporting, and compliance in coordination with the Energy Director and Grants Manager; track budgets, deliverables, and regulatory requirements.
● Track and follow up on action items and project timelines to ensure accountability and steady progress toward community energy goals.
● Manage all aspects of meeting logistics: scheduling, invitations, Zoom setup, technical support, and coordination with facilitators and partners.
● Utilize Google Workspace tools for detailed note-taking, meeting summaries, action item tracking, and document distribution.
● Represent the Hui at energy-related community meetings and events across Molokai and occasionally on neighbor islands as an active participant and organizer.

● Oversee Hui Up program, including working with Hawaii State Energy Office and relevant partners to facilitate community appliance distribution.
● Perform additional duties based on program needs, team priorities, and individual skills and interests.

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● Demonstrated experience and interest in community outreach, engagement, and networking.
● Deeply rooted in the Molokai community with a strong commitment to the vision of ʻĀina Momona (a thriving, abundant land and community).
● Proven project management skills, with the ability to juggle multiple tasks and deadlines while maintaining attention to detail.
● Technologically proficient with reliable internet access; adept in Zoom, Google Workspace (Docs, Sheets, Forms, Drive), Dropbox, and Microsoft Office applications.
● Flexible and positive mindset, dedicated to strengthening the resilience of both the organization and the broader island community.
● Willingness and capacity to work flexible hours, including evenings or weekends as needed.
● Ability to work independently with minimal supervision while thriving in a collaborative team environment alongside partners and community stakeholders.
● Creative and adaptable problem-solver, capable of navigating dynamic challenges with resourcefulness and innovation.

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